Vendor or tool evaluation
Compares tools against your requirements with a weighted score and the questions to ask each vendor.
Use it when
Picking software for the team.
What you fill in
- need What you need it to do and must-haves
- vendors Vendors being considered
The prompt
Evaluate vendors for: need. Candidates: vendors. 1. Requirements: must-haves (pass or fail) and nice-to-haves (weighted). 2. A comparison table with scores and notes. 3. Total cost for year one (licenses, setup, people time). 4. Questions to ask each vendor, including security, data export and contract terms. 5. A recommendation and how to run a 2-week trial. Mark anything that needs vendor confirmation. Before you answer, check your draft against every instruction above and fix anything that misses.
Why it works
- Separates must-haves from weighted nice-to-haves.
- Counts total cost, not just license price.
- Asks about data export before lock-in.